HOMEImportant NoticeOperating Guidelines

Operating Guidelines

Adopted February 2, 2012


  1. The International Research Center for Japanese Studies (hereafter, “Nichibunken”) collects works resulting from its affiliates’ scholarly research and promotes the recording, stockpiling, and lasting preservation of those works in digital format, the full text of which can be transmitted via networks both inside and outside Nichibunken. In doing so, Nichibunken aims to contribute to the development of research and education while helping to make more information available to the public and to further scholarly research. These operating principles lay out the necessary guidelines for those endeavors.
  2. Scope

  3. The scope of the project to collect, record, stockpile, and preserve (hereafter, “recording etc.”) works based on scholarly research for digitization and transmission will include all works published in any of the following publications:
  4. (1) Works published in the following Nichibunken publications:

    • Nihon kenkyū
    • Japan Review
    • Nichibunken sōsho (Nichibunken Japanese Studies Series)
    • Nichibunken Monograph
    • Kyōdō kenkyū seika hōkokusho (Team Research Reports)
    • Kokusai kenkyū shūkai hōkokusho (International Research Symposium Proceedings)
    • Kaigai shinpojiumu hōkokusho (International Symposium Proceedings)
    • Sekai no Nihon kenkyū (Japanese Studies around the World)
    • Nichibunken fōramu (Nichibunken Forum Reports)
    • Nichibunken
    • Nichibunken Newsletter

    (2) Any other work deemed suitable by the Director of Information Management


  5. The copyright to the works concerned remains with the original copyright holder even after “recording etc.”
  6. Usage

  7. Nichibunken will use the scholarly research works it collects in the following ways:
    • The scholarly works concerned will be recorded, then gathered and preserved on Nichibunken’s server.
    • With the exception of the items exempted in Articles 6 and 7 below, reproductions of the scholarly works concerned will be made available to the public for free in unspecified, large quantities via the Internet online.
    • In order to preserve the scholarly works concerned and to ensure their continued use in a suitable format, as technological necessity dictates, works may be reproduced, reformatted, abridged, or replaced with an alternate. Nichibunken also reserves the right to correct obvious written errors at its own discretion.

    Consent Agreement

  8. Nichibunken will use appropriate methods in an effort to obtain a consent agreement when digitizing or transmitting scholarly research work.
    • When a work of scholarly research is subjected to “recording etc.,” Nichibunken will notify the copyright holder of these “Operating Principles of the International Research Center for Japanese Studies Regarding the Digitization and Transmission of Works Resulting from Scholarly Research.”
    • As necessary, Nichibunken will submit a “Consent Agreement for Copyrighted Works” (format to be determined by Nichibunken) for works published in the Nichibunken publications listed in Section 1 of Article 2. However, when it is stated in advance (in a call for papers, for example) that works of scholarly research will be digitized and made available to the public, that notification can take the place of a consent agreement.

    Publication Restrictions

  9. A copyright holder who determines that wording, diagrams, or photographs are not suitable to be made publicly available on the Internet online may submit the form called “Designation of Elements of a Copyrighted Work for Erasure” (format determined by Nichibunken). This makes it possible to place partial restrictions on the public exhibition of works of scholarly research.
  10. Deletion, Sequestering

  11. Nichibunken will delete or sequester part or all of any work of publicly available scholarly research that corresponds to any of the following categories:
    • Works that the copyright holder has requested to have deleted or sequestered
    • Works that the Director of Information Management determines to have violated copyrights held by another copyright holder, or works with content deemed to be extremely inappropriate in light of social norms


  12. Copyright holders bear full responsibility for the content of the works of scholarly research concerned here.
  13. Nichibunken bears no responsibility for any damage caused by the “recording etc.,” publication, or use of the scholarly works concerned.
  14. Management/Operation

  15. The work of digitizing and transmitting Nichibunken’s works of scholarly research will be divided as follows:
  16. (1) The Library Division will coordinate work related to digitizing and transmitting Nichibunken’s works of scholarly research.

    (2) Work related to consent agreements for digitizing and transmitting Nichibunken’s works of scholarly research will be divided as follows:

    • Publications 1-5 in Article 2, Section 1: Library Division, Editorial Office
    • Publications 6-9 in Article 2, Section 1: Research Cooperation Division
    • Publications 10-11 in Article 2, Section 1: Administration Division, Planning and Publicity Office
    • Publications 6-9 in Article 2, Section 1 for which consent agreements must be obtained retroactively: Library Division, Editorial Office

    (3) The Information Division will deal with work related to systems maintenance (hardware, software, etc.) and administrative support for the “recording etc.” of digitized scholarly research works.


  17. As necessary, the relevant parties will hold separate deliberations in regards to items other than those specified in these Operating Principles.
  18. Addendum

    1.  These Principles go into effect as of March 1, 2012.